Time Management Tips: How to get more done in less time?

One of the most important qualities of successful people is their ability to maximize their time. All of us have 24 hours in a day. If you could do a 24-hour job in 12 hours, doesn’t it mean that you just added 12 additional hours to your day? 

Success in your career is largely dependent on your ability to make the best use of your time. 

Here are tips to help you get more done in less time.

#1 Streamline Repetitive Decisions

One of the most time-consuming tasks of our day is decision making. It can take up a lot of our mental and emotional energies. 

The average person can make just three to five decisions in a day. 

Right from the time we wake up until the time we sleep we are making decisions. 

Let’s explore some of the repetitive decisions we make on a daily basis. 

  1. What time do we wake up?
  2. The time we sleep.
  3. Our break times.
  4. The clothes we wear.
  5. What are we going to eat?

That’s five decisions right there. So if you feel stretched while making a decision at work, that’s because you’ve already exhausted your decisions for the day. 

Now, let’s say we make these decisions just once in our lifetime. The time we sleep, the time we wake up, our break times, the clothes we wear, and the food we eat. If we decide this upfront and follow this exact same schedule for the rest of our lives, it’s going to free up our mind to make decisions on other situations throughout the day. 

These are just some of the repetitive decisions we make on a daily basis. If the decision making for repetitive situations is made upfront, it can save up a lot of mindspace. 

#2 Track your time

Many of us are sometimes unaware of where we spend our time. If one is asked, where did all the time through the week go, and he has no clue, then it’s time to track time. 

If most of your time is spent on a computer, then it is much easier to track time spent on each activity. 

There are tools and apps that can be used to track time and activities. Here are some apps you might need. 

Time Doctor – It is a tool that is used to track the amount of time that is spent on each activity. The wonderful part of this tool is that it is easy to use, takes up less space on your hard drive, and at the end of each week or month, it is possible to see how much time was spent on each project. 

If you are a freelancer who gets paid on a per project basis, you can see how much of your time each client takes up and calculate your hourly rate accordingly. So you know which of your clients is the best paying and worst paying. 

Asana – It is a project management software. If you are still using pen and paper to prepare your task list, it might be time to move to Asana. You can organize a ‘To Do’ list on Asana along with deadlines based on priority. It’s also possible to delegate tasks to your colleagues.

Slack – Sometimes, a lot of our communication with colleagues, clients, and vendors can get lost in email. If there are frequent exchange of messages, it might be worthwhile to consider a messaging app like slack. It makes communication more convenient and faster.

#3 Eliminate redundant activities

When we prepare a task list, it is possible that a lot of activities can be completely eliminated. How do we know which activities to eliminate? 

Start with goal setting. Make a list of goals. Many of us may have 10, 20 or even 100 goals but circle your top five goals; eliminate the rest. Once you achieve your top five goals only then should you consider going after your other goals.

Any tasks that don’t take you toward your goals should be completely eliminated.

Conclusion

Being productive and getting more done in less time can be highly beneficial for a rewarding career. Managing time is not as difficult as it sounds. By following the tips listed in this article, almost anyone can learn to become super productive.

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Written by John Larase

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